Description

Posting Details

Posting Number

S15383P

Working Title

Alumni Relations & Event Manager

Department

Grad Sch-Grad Sch Dean's Off

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

grad.uga.edu

Posting Type

External

Retirement Plan

TRS or ORP

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Monday-Friday, 8:00 a.m.-5:00 p.m., with occasional evening and weekend hours as needed

Advertised Salary

Commensurate with Experience

Posting Date

07/01/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

08/01/2026

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Event Planner II

FLSA

Exempt

FTE

1.00

Minimum Qualifications

Bachelor's degree in a related field or equivalent and 2 years of professional experience

Preferred Qualifications

Position Summary

The Alumni Relations & Event Manager position is the primary person responsible for planning and executing high-profile Graduate School events and maintaining relationships with graduate alumni of the University of Georgia. Responsibilities include budget management, scheduling, planning, and implementation of high-impact Graduate School events that serve alumni, current graduate students, donors, and the public. This position will also communicate and coordinate closely with Development and Alumni Relations, as well as the offices of the President and Provost.

Knowledge, Skills, Abilities and/or Competencies

• Exceptional ability to function autonomously
• Ability to engage effectively with diverse stakeholders, including upper administration, faculty, staff, students, and alumni
• Ability to represent the Graduate School's mission as a primary point of contact for alumni engagement and event planning and to coordinate across multiple schools, colleges, and offices
• Excellent professional communication and collaborative planning skills
• Knowledge of protocol for hosting events with high-level attendees
• Familiarity with graduate education and fundraising strongly preferred

Physical Demands

• Sitting for long periods of time.
• Lifting up to 25 pounds.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

No

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Serve as lead for high-profile Graduate School events, responsible for all aspects from planning through execution

• Develop and manage the Graduate School event budget
• Work with the dean's office and other relevant offices on campus (e.g., offices of President and Provost) to select and communicate dates for campus-wide events
• Secure vendors, room reservations, catering, and decorations
• Negotiate contracts with vendors and work with the Graduate School business office and procurement to complete contracts and payment
• Coordinate with Director of Marketing and Communications for all event promotion (e.g., invitations, social media)
• Work with Graduate School Marketing and Communications on event invitations
• Manage registration process for events and data analytics post-event
• Ensure that VIPs have appropriate high-touch communication and experiences
• List appropriate events (open to public and/or to general graduate student/faculty/staff audiences) on UGA master calendar
• Prepare event briefings for President, Provost, Dean of the Graduate School, and other upper administration attendees as appropriate
• Serve as primary contact for event honorees, guest speakers, and other VIPs
• Prepare venue for events and complete event breakdown as appropriate
• Organize and coordinate staff and volunteers
• Oversee all logistics to ensure the highest-quality events
• Coordinate with Business Office to ensure invoices are paid

Percentage of time

50

Duties/Responsibilities

Coordinate alumni relations for the Graduate School and serve as liaison to UGA office of Development and Alumni Relations

• Serve as primary point of contact for UGA graduate alumni
• Serve as point of contact for Graduate Education Advancement Board
• Plan and lead alumni outreach and engagement efforts
• Work with Dean to develop and communicate strategic fundraising priorities to Graduate Education Advancement Board
• Coordinate with UGA Development and Alumni Relations on fundraising efforts and donor relations

Percentage of time

25

Duties/Responsibilities

Coordinate Graduate School activities and events hosted by Graduate School Directors

• Work with Graduate School Directors and the Dean's Office to schedule events and assist in planning as requested
• Maintain internal Graduate School calendar for planning purposes and ensure that Graduate School events are scheduled to avoid conflicts
• List appropriate events (open to public and/or to general graduate student/faculty/staff audiences) on UGA master calendar
• Send reminders to event leaders to conduct evaluations with attendees

Percentage of time

20

Duties/Responsibilities

Other duties as assigned.

Percentage of time

5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Dr. Meredith Welch-Devine

Recruitment Contact Email

[email protected]

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents