Description

We are seeking an ambitious and creative Senior Event Coordinator to joinMarsh McLennan Global and be part of the Guy Carpenter Events team!This role will be based in London. This is a hybrid role that has a requirement of working at least three days a week in the office.

The successful candidate will manage and produce internal and external events from conception through completion while providing outstanding client service in a fast-paced environment. You will be a team player who is passionate about hospitality, detail oriented, and highly creative.

What you can expect:

• Opportunity to work on impactful and rewarding events that make a difference for the company and our industry.
• Challenging work that will provide opportunities to work with thought provoking executives and leaders.
• Lead planning and ensure successful delivery of complex, high-level events (in-person, virtual, and hybrid) ranging from 25 - 500 attendees.
• Culture of internal mobility, collaboration with marketing, digital marketing, design and valued partnership.

We will count on you to:

• Lead planning of individual meetings and events as assigned, establishing the vision and overseeing the ideation, planning and execution process while in partnership with internal stakeholders.
• Identify, research and secure meeting venues, conducting site inspections and contract negotiations for hotels and special event spaces.
• Develop and manage event budgets, track expenses during planning process, review and process vendor invoices and wire transfers, and conduct post-event budget reconciliation.
• Deliver start-to-end event services (but not limited to): venue management, contracting, event timelines, attendee communications/invitations, registration/RSVPs, hotel room block, list management, transportation, food and beverage, décor, function space allocation and room set-ups, speaker and sponsor coordination, AV/production, design collateral, event branding, mobile apps, off-site activities, branded items, shipping, compiling and distributing electronic briefing documents and on-site set-up and supervision.
• Establish and cultivate strong relationships with hotels, restaurants, and other third-party providers. Keep abreast of new restaurant openings as well as changes in restaurant ratings or head chefs.
• Post-Event Evaluation: gather feedback from attendees, analyze event metrics and prepare post-event reports to improve future events and measure the effectiveness of event strategies.
• Support the Event Lead for UK/Europe in developing ways to optimize and streamline the event planning process, standardize budget tracking and control expenses, leverage event technology, analyze event success, and improve attendee experience.

What you need to have:

• Demonstrable experience within a similar events role.
• Indepth knowledge of Microsoft Office - Word, Excel and PowerPoint.
• Exceptional communication skills and comfortable liaising with senior stakeholders/C-suite level.
• Willing to travel to various locations for site-visits and on-site management of events.
• Willingness and ability to work a flexible schedule that will include evenings, weekends and extended hours during event seasons.

What makes you stand out:

• Creativity - Ability to think of new ways to impact our events.
• Excellent presentation, negotiation and interpersonal skills.
• Experience with meeting management software such as Cvent is a plus.
• Bachelor's Degree or equivalent level of education.
• Experience of working within a corporate environment (financial services/private banking etc.)

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

Marsh McLennan (NYSE: MMC) is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit marshmclennan.com, or follow on LinkedIn and X.

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, civil partnership status, disability, ethnic origin, family duties, gender orientation or expression, gender reassignment, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law. We are an equal opportunities employer. We are committed to providing reasonable adjustments in accordance with applicable law to any candidate with a disability to allow them to fully participate in the recruitment process. If you have a disability that may require reasonable adjustments, please contact us at [email protected].

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one "anchor day" per week on which their full team will be together in person.