Meeting Professionals International

Events Project Coordinator

Arlington, Virginia, United States
14 days ago


The Events Project Coordinator is responsible for assisting with various projects across all of the event department, as well as supporting the logistics for a variety of live event(s).

This position supports the division chief and senior directors in various project and meeting facilitation tasks, and helps coordinate key event efforts. These projects include program and logistical support for program content and production and onsite coordination of event tasks, as well as supporting cross-departmental goals and objectives.

This position also provides additional support to the Events Team, including researching new event features, report processing, creating presentation slides and other projects as needed.


Essential Functions

  • Works closely with the senior directors of program, logistics, and activation to coordinate event details, including but not limited to production, researching speakers and entertainment, vetting speakers, assisting with contracts, scheduling and sharing new event ideas, improvements or initiatives that would benefit the attendee experience at the annual conference.
  • Provides support to the events team by coordinating and maintaining various project timelines, as well as assisting in data collection from event databases, reports, evaluations, surveys, collecting feedback and demonstrating findings through informational graphics and slides to various ISTE departments and stakeholders.
  • Coordination support for new initiatives and special efforts. May serve as project coordinator for multiple pilot projects and other special efforts that support division goals and objectives as assigned.
  • Acts as a point of contact for all business related to assigned events and coordinates stakeholder efforts as needed.
  • Provides administrative support including speaker tracking, expense reporting, materials preparation, shipping, and report generation.
  • Participates as a member of the onsite conference team, typically, 10–12 days onsite at the end of June in a high-stress performance-driven environment.
  • Works directly with ISTE contractors to improve the various report-related features they provide the conference team.

Job Information

  • Job ID: 58663853
  • Location:
    Arlington, Virginia, United States
    Portland, Oregon, United States
  • Position Title: Events Project Coordinator
  • Company Name: ISTE
  • Job Function: Meetings/Expositions/Events
  • Job Type: Full-Time
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