Description

• Plans, establishes, or implements various events, e.g., Hallmark events, meetings, conferences, educational symposia, galas, and other major events for leadership, divisions, departments, colleges and units or external event hosts on campus.
• Assist student organizations with events and activities outside of the Marvin Center.
• Serves as principal liaison between contractors, caterers, administrators, faculty and staff with regards to all facets of the logistical operations and support of multiple programs and events.
• Negotiates terms, executes, and administers various contracts with vendors for services, in accordance with the School’s budget constraints, and within the stated policies and procedures.
• Participates in the determination of requirements as to space, facilities, equipment, lodging, catering, transportation, and on-site management and recommends associated budget/cost proposals for such events to ensure cost effectiveness.
• Arranges and orders audio-visual equipment, transportation, displays, and other event needs. Hiring of all event vendors and creation of overall event design and logistics.
• Serves as a consultant to faculty and staff on matters pertaining to planning and management of internal events on a smaller scale, and providing “professional reviews” when requested.
• For approved events by an external Event Host, the Events Manager will be the lead liaison to ensure all guidelines are being followed, provide secure walk-throughs and set-up arrangements and day-of supervision.
• Works with the relevant communications teams to ensure proper information is passed along to develop event descriptions and formal and informal invitational communications regarding the event.
• Supervises, manages, trains and evaluates appropriate staff in the production of event planning, to include temporary workers.
• This role may also maintain event calendars, coordinate registration, attendee tracking and other logistics, and assist with post-event details such as recording and maintaining attendance list submissions, surveys and processing of final invoices. 
  
  

Requirements

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.