Description

CONTRACT PHARMACEUTICAL MEETING PLANNER- 6 MONTH POSITION   (Hybrid; in office, 2-3 days/week) 

Certified WBE (Woman Business Enterprise) and SBE (Small Business Enterprise) located in Monmouth County, NJ is looking for a contract meeting planner.  This is a great opportunity to work in an energetic office with supportive teammates and exciting projects.  

o        Support meeting manager with logistics related to venue/hotel/vendors for assigned projects 

o        Work closely with project manager/ coordinator to monitor registration process, rooming lists, attendee special requests, travel parameters, program materials, and shipping 

o        Assist in managing agenda/talking points for client planning calls. 

o        Assist in development of program agenda (internal /client) 

o        Ideate unique evening events, team building, Dine Arounds, activities, etc. 

o        Manage food and beverage; menu selections, guarantees, event orders, etc.. 

o        Identify DMCs to request proposals for airport transfers, off-site activities, décor, entertainment 

o        Manage ground transportation requirements with local transportation company or DMC 

o        Prepare function space grid 

o        Coordinate with senior project manager for premium items, giveaway, swag, etc… 

o        Coordinate AV /production requirements, including equipment, floor plans, labor, etc. 

o        Prepare onsite Operations Manual 

o        Communicate and confirm master billing requirements with all relevant venues 

o        Assist with budget management for areas of responsibility including oversight of working budget

o        Assist with processing payment request forms for costs related to the project 

o        Acute attention to detail and ability to manage multiple facets of the project simultaneously.

o        Strong communication skills, with the ability to deliver clear and professional messages both written and verbal 

o        Familiarity with contracting, budget tracking, and compliance requirements.

o        Proficient in Microsoft® Office Suite and event management software (Cvent)

o        Comfortable working with Teams/Zoom meetings 

o        5+ years of industry experience 

Please submit resume & salary requirements.

Requirements

• Proficiency in Microsoft Word, Excel and PowerPoint
• Cvent Registration Platform
• Critical Thinking
• Efficiency and Deadline Sensitive
• Strong Communication Skills
• Experience in planning multi night events for pharmaceutical/healthcare companies
• Destination/Venue knowledge
• Ability to travel on-site as needed
• Must commit fully and exclusively to this position for the duration of the contract
• In office Mondays, Wednesday and Thursdays.  Hybrid option for Tuesdays and Fridays (subject to manager approval)